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Ground Rules for Productive Meetings

Ground rules are the foundation of productive meetings. Using ground rules, teams can establish norms for what is – and is not – acceptable communication and create healthy environments in which to work together and deal with tough issues.

We recommend that every team adopt ground rules similar to these to ensure productive meetings.

  1. Provide timely agendas and synopses.
  2. Keep discussions focused (make sure everyone knows the topic).
  3. Eliminate interruptions (put gadgets away or place in silent mode).
  4. Focus on one speaker at a time (avoid side conversations).
  5. Use “I” statements; put yourself in all interactions.
  6. Explain the reasoning leading to your conclusions.
  7. Identify assumptions – yours and other people’s.
  8. Manage your airtime (follow the “30-second rule”).
  9. Bring issues to the table (avoid “back room” discussions).
  10. Make “undiscussable” ideas discussable (identify your “inner scripts”).
  11. Participate fully (silence means consent).
  12. Clarify decision-making responsibilities.
  13. Monitor and observe your ground rules.

Related Post: 4 Keys to Highly Effective Meetings

Learn more about developing your communication skills at CommunicationStyles.org.

Eric Douglas

Eric Douglas

Eric Douglas is the senior partner and founder of Leading Resources Inc., a consulting firm that focuses on developing high-performing organizations. For more than 20 years, Eric has successfully helped a wide array of government agencies, nonprofit organizations, and corporations achieve breakthroughs in performance. His new book The Leadership Equation helps leaders achieve strategic clarity, manage change effectively, and build a leadership culture.

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